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Purchasing
Corporate Card Procedures

Prohibited Transactions

The corporate card may only be used to purchase goods or services for the benefit of the university. The following are prohibited uses of the card unless specifically approved by Purchasing. Violations of these prohibitions may result in disciplinary action which may include termination.

  • Securing cash advances from a bank or automatic teller machine (ATM).
  • Allowing anyone but the cardholder to use the card.
  • Making personal purchases.
  • Splitting transactions to fit the purchase into the spending limits.
  • Gas station purchases while using a personal vehicle for business purposes.

Transactions that require the university to issue an IRS 1099 statement, such as when payment goes either to individuals for rent, medical, prizes and awards, compensation for services performed as a non-employee, or payment to an unincorporated business, should not be paid for with a corporate card.