Fall 2024 Updates and Reminders

It is becoming more common for restaurants to include service fees, resort fees and credit card surcharges. There are expense limits for meals, and they are based on the total cost of a meal. So, please pay attention to all the fine print on signs, menus, etc. We don't want you to be surprised or have to pay for any part as a personal expense.

Pre-travel expenses like airfare, conference fee, and lodging deposit need to be reconciled at the end of the month that it was purchased and not after the trip.

When out and about in town, meals are not approved. If an employee is away from campus on travel for more than 12 hours and has an approved spend authorization meals may be allowed.

An approved spend authorization is required before making travel accommodations using the corporate card.

Corporate cards are strictly for business use only, and cash out from any ATM is prohibited.

Corporate card holders are responsible for securing their card, and refrain from attaching photos/documents with the complete card number/information except when it’s required for making purchases.

Corporate cards are individually issued and must not be shared with other employees for department purchases.