Purchase Order

A purchase order is used for making payment on goods and services requested through a purchase requisition. When a properly completed and authorized requisition is entered into Workday, it is assigned a purchase order number. Eventually, that number is committed to the supplier selected by Purchasing.

Once a purchase number has been issued to a supplier, only the Purchasing department can make changes to specifications, quantities, pricing or delivery instructions with the vendor. If a change is needed to a purchase order, contact the buyer who placed the order with the supplier.

To obtain payments for goods or services specified on purchase orders, suppliers are required to include purchase order numbers on their invoices. All supplier invoices must be sent to the accounts payable in Financial Services.

Generally, suppliers are instructed to deliver materials to the university’s receiving department. Receiving department personnel complete final deliveries to campus addresses specified on purchase orders.