Sole Source

Departments are authorized to contact vendors to determine specifications or to obtain estimated costs but are not to initiate binding agreements nor commit funds for high dollar value transactions.

University purchases need to ensure that we are obtaining the best value for the university. There are occasions that when a competitive quotation or bid process isn't feasible for a purchase over $20,000. For example we have unique requirements that only a single vendor can provide or there is only authorized reseller on island, etc. In these cases the purchasing agent will document the reasoning and the mitigating measures to ensure best value and then email the senior purchasing manager to approve the sole source justification. The approval will be attached to the transaction in Workday.